Out-of-State Interview Expenses
Although almost all companies will cover your interview expenses for traveling to the company-site after an initial on-campus interview, it is not a given when you are initiating contact from out of state. When you have been invited in for a company-site interview outside of an already pre-planned visit (in which case the expenses will be assumed to be yours), you should always ask the following, well-phrased question:
Will your company be making the travel arrangements for me?
Straight and simple. If the company is making the arrangements for you and all you have to do is pick up your tickets, its paid for. If you are expected to make the arrangements but the company will be reimbursing, you will usually be asked to save receipts. If you are on your own, you will be advised that the travel arrangements are up to you. You should still save your receiptsthe company might reimburse you at a later date or you might be able to get a tax deduction (see your tax advisor for details on deductibility).
If the company will not be paying and you cannot personally afford the trip, before passing up the opportunity you might want to weigh it in the balancethis might be a really good time to beg some money from Mom and Dad (Its a lot better than being unemployed and living at home after I graduate tends to open the purse strings nicely), or rich Aunt Sally, or that friend who owes you money. You can also reduce your costs by driving (if its a distance easily accessible by car) or by flying over the weekend and staying at a budget motel. Although $500 might seem like a lot of money right now for what is not by any means a sure thing, it will seem like a pittance come graduation day if you are still without a job.
You might also consider setting up interviews with multiple companies in the area, which would help defray the per-interview cost and make it a more effective trip for you.
And as a last resort, if you really cant swing it, call the employer to advise that if there were any way to make it happen, you would. But you are just a poor college student who spent your last nickel on getting this fine educationis there anything that can be done to bring you together for this meeting? Try it! Some employers will understand that you are eager to make it happen and will cover the costs. Last, last resort? Ask for Dutch treatyou pay half, I pay half. Last, last, last resort? Ask the employer to initially cover the bills, and if you are not worth every penny of the expense, you will write a check then and there. In fact, if you are confident and aggressive enough, you may want to try that technique when you first realize that the expenses might not be fully covered. Few companies would ever dare to ask for their money back from a starving college student for any reason short of fraud. As long as you are honest, this approach can be a winner.