Interview Letter

There are two simple steps you can take to make a lasting impression after your interview and greatly increase your odds of success.

The first is to call the interviewer to thank them for their time. If possible, you may want to add additional information which was not discussed in the interview. An example would be: "I understand from speaking with the receptionist that Microsoft Office is your corporate software standard. I just wanted to mention that I'm also fully proficient in each of the tools in the Office suite." This phone call should ideally take place the same day. If you are unable to reach the interviewer directly, leave a voicemail message.

The second activity is to immediately write the interviewer a short note, thanking them for their time and reemphasizing your interest in the position. Then do your best to get it to them as quickly as possible. E-mail it, fax it, hand deliver it, messenger it, use overnight mail, whatever. But be sure they have it before the end of the following day. Ideally, you want to get it in their hands by the end of the day of the interview or first thing the following morning. Why? Because the quicker your letter arrives, the greater the likelihood of affecting a positive impact.

Doesn't everyone follow up like this? Hardly. Virtually no one calls after an interview and few take the time to write a thank you letter. Those who do write letters generally send them via the postal service, which can arrive as much as a full week after the interview. The simple gestures of a phone call and thank you letter can make a big difference in separating you from your competition.

And if you interviewed with multiple individuals, make sure each thank you letter is unique. Common language is acceptable, but do not simply change the name at the top of the letter. Your application, resume, and other materials will likely be stored in a single file, usually in the possession of the person guiding you through the hiring process. Your thank you letters will eventually find their way back to this central file. Yes, we do compare notes. And what seemed to be a unique and original note can actually work against you if there are two or three duplicates collected together in your file. It has taken a great deal of effort to get this far. Take the extra time to make this final impression a positive one.


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