Ask the Hiring Manager

QUESTION:

Hi Brian,

I am looking for your opinion on a interviewing procedure.

I am working with a client who is interviewing for the position of Village Administrator/Engineer. He has a second interview scheduled. His question to me was, "is it okay to contact and set up informational interviews prior to his second interview with three of the departments that would be reporting to the Village Administrator"? He wants to do this because he has little experience working with the Recreation, Fire and Police Department and wants to be as prepared as possible.

I would appreciate knowing what your opinion is on this procedure.

Thanks.

From: Karen L. Ham, Director - Career Planning, SUNY Potsdam

ANSWER FROM BRIAN KRUEGER:

Hi Karen -

My answer is a qualified "yes." Yes, if he is willing to be honest with the department as to his specific intentions ("I would appreciate the opportunity to meet with you in advance of my interview later next week with the Village Administrator--I would like to learn more about the needs of your department, since we may be working together in the future."). No, if he intends to pose this meeting as a generic informational interview ("I'm interested in the ____ field and would appreciate an opportunity to get together to help me learn more about you and your profession.").

He should be very specific with each of the department heads what his objective is. Given that this is government (and therefore not very predictable), it is possible that one or more may balk. However, I would guess that one department head could probably give him full information about all three departments. He really only needs to spend time with one, although all three would be permissible if they are willing.

He should not use informational interviewing as a ruse to get access to information deceptively (or in any way being less than forthright as to why the interview is requested). Used honestly and openly, he has an opportunity to learn more about departments he may be working with in the future. The department heads will likely appreciate his willingness to seek them out and ask for their input. I, for one, would take the time to meet with a person that makes such a request. And I would be more than willing to give them some inside information during that meeting.

One final (and very important) point--he may want to seriously consider asking the Village Administrator for permission before proceeding. There is a small risk that this could be perceived as an end-run tactic to gather information in an inappropriate way. Any paranoia on the part of the Village Administrator could undermine the entire idea. Government organizations do tend to be rather political (above and beyond the obvious implications), so be prepared to step lightly.

Keep everything straightforward and honest with all. Even if the request is denied, it will show initiative that will be admired. And if he is shut down within that particular municipality, consider doing a true informational interview with the equivalent department heads in a different municipality.

I hope this info has helped your client. Good luck!